Productivity, Tools

WHY would I bother with fancy editing suites when this tool will do it in ONE CLICK?!

Recently my good friends from the Brenham ISD technology department blogged about this website called remove.bg.

Click here to see the full post – this is an AWESOME tech blog to follow!

I saw the post and browsed the content, but didn’t really need it at the time. And then last week – I needed it! I needed to remove the background from a picture and I needed to do it quickly. So I found the post and tried remove.bg and HOLY COW! It’s literally one click to get the job done!

Now, is it perfect? Nope. Is it super fast and great in a pinch? Yep! I would love to hear your favorite time saving tools, and don’t forget to follow my friends over at Brenham Tech Daily!

Google, Productivity, Tools

Getting started with Google Keep + a nifty Google Chrome trick for organization and productivity

Last week I shared how the use of Google Keep transformed how I organize and prioritize daily tasks for maximum productivity. Some of you had questions about what that looks like, so this week I want to share how easy it is to get started using Google Keep, plus a little Chrome trick that can help you pull it all together.

Go to keep.google.com.

Make sure you’re logged into your Google account. Below is what your screen will look like if you don’t have any notes yet.

Create your first list or note.

You have 3 choices: list, note with a drawing, or note with an uploaded image.
Tip: You can rearrange the list items or indent items by clicking and dragging.

It’s so much more than a list!

Google Keep is SO much more than just notes and lists. Check out the options by mousing over each little icon at the bottom of your list/note.

  • Remind me – get an email reminder with this information
  • Add a collaborator – helloooooo shared shopping lists 🙂
  • Change the color – my Fab Five list is red, so I can’t miss it
  • Add an image – great for screenshots to accompany the note
  • Archive – you can still recall archived notes/lists in left sidebar
  • Delete note – notes in your trash are permanently deleted after 7 days
  • Add label – great for organizing and searching
  • Add drawing – I gotta be honest … have never used this feature!
  • Make a copy – easily duplicate a note/list
  • Hide checkboxes – but WHHYYYY? Checking the box is all the fun!
  • Copy to Google Docs – cool feature, copies everything over to a Google Doc … this is helpful if your notes become too much for Google Keep and really need a Doc all their own.

Organize and prioritize notes and lists.

If you click the little push pin in the top right corner of your note/list, it will pin that note to the top of your collection. I use this trick + color coding to keep my lists organized and prioritized. You can click and drag your notes to put them in a specific order. My Fab Five list is always pinned to the far left corner since those tasks are my first priority.

Yes … my Fab Five list has grown to more like Terrific Ten … it’s all about flexibility, people!

Get the app for notes on the go!

Check out the Google Keep quick start overview from Google here and make sure you download the app on your phone so you can access your notes/lists from anywhere! Look for the little yellow sticky note / lightbulb icon in Google Play or the App Store.

Bonus trick: Set Google Keep as one of your startup pages in Google Chrome!

It’s easy to make lists and take notes, but you’re only as good as your follow through. I have found that setting startup pages in Google Chrome helps me start the day with everything I need for success.

To do this, go to your Chrome browser settings and scroll down until you see “On startup.” You can set your browser to open a specific set of pages every time you open your browser. I have mine set to open Gmail, Calendar, Drive and Keep. This simple trick removes one step for me when I begin my day and ensures that I attend to my Google Keep lists.

Tip: An easy way to do this is to open the pages you want to launch on startup and just click the option to “Use current pages.”
Productivity, Tools

How one simple suggestion + Google Keep completely changed my organization and productivity

I used to think I was a “do one thing at a time until it’s finished” kind of person, but since moving into a school PR role, I have discovered I am more of a “squirrel” type of worker. In school PR, we have to be able to switch gears quickly because we never know what’s going to come up. Many times I am in the middle of one project and another one gets thrown on the pile, or I am researching one topic when a new one comes up. This work environment can contribute to a lack in productivity and sometimes an increase in frustration.

Two years ago at our annual district leadership retreat, I shared this challenge with a colleague during one of our team building/reflection activities. I told him that despite my endless attempts at prioritizing and list making, I never felt like I accomplished what I needed to at the end of the day and that it was hard to really feel productive and strategic. He gave me such a simple suggestion that I had a real “DUH” moment.

Why don’t you make a list of your top 3-5 priorities for the day and tackle those tasks before you move on to anything else on your list?

THANK YOU, BMS Assistant Principal Larry Hughes!

Simple. Genius. Why didn’t I think of that?!

The very next day I set up my “Fab Five” list in Google Keep. I had been using Google Keep for years, but more for more for taking notes on the fly, not specifically for list making and task creation. It suddenly made so much sense to replace the notepad on my desk with a digital list that could be accessed from any device at any time and rearranged with a simple click and drag. (Is anyone else like me … if I have to reorder tasks on a paper list, I will just start over rather than scratch out!)

I “pin” the lists I use the most and make sure my Fab Five is the first one in the row.

I typically update my Fab Five list before I leave work in the afternoon so when I arrive the next morning, I know exactly where to start my day. I set Google Keep as one of my startup tabs in Google Chrome so it pops right up when I login each morning. I also created several secondary Google Keep lists to keep track of ideas, tools, articles, etc. that I come across.

Admittedly, this is not a perfect system and there are times when I have to deviate from my Fab Five, but this method really has changed my daily routine. It’s like having a daily dashboard that helps me stay organized and makes me feel more productive and strategic.

What methods do you use to stay organized? Do you have any tricks for productivity? Leave a comment below – I’d love to read your ideas!